Business Letter

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Business Letter is a letter written in a formal language, usually used by writing to a coorporation or a large organization. The business letter usually follows the block format.


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The Block Format

In the Block Format, every line is aligned to the left, do not indent any lines.

The format goes as follows 

Your Organization Name
Your Street Address
Your City, Abbreviated name of your State/Province, and Postal code
Date

Receiver's Name (ex - Mr.Akira Kurosawa)
Receiver's Street Address
Receiver's Ctiy, Abbreviated name of the State/Province, and Postal code

Dear. Mr. Example: (note - always use colon)

This is the body of the letter.

If you need to write two or more paragraphs, skip a line between them. Remember, do not indent the paragraphs.

End Greeting (Sincerely/Yours Truly, etc.)

(sign your name here)


Print your name here
  • Note - It is a common mistake for people to put their name on the top of the letter. In the block format, you do not put your name on the top of the letter.

Here is a sample that is in full block.

------------------------------------------------------------------------------- April 19, 1886

Ivy Green

Tuscumbia, Alabama


Dr. Anagnos

Perkins Institute for the Blind

Boston, Massachusetts


To Dr. Anagnos:

I have heard a great deal about you and your Perkins Institute for the Blind, Dr. Anagnos. Dr. Alexander Graham Bell has recommended a teacher, so I am asking you for and eligible trainer. The instructor has to be competent to disciplined and reclaim my daughter, Helen. A six-and-a-half year old girl, she is sightless, unable to hear, and, consequently, speechless.


I am imploring the teacher to be a woman so that Helen could effortlessly communicate and relate to a better extent to the instructor. An mature, knowledgeable, unmarried woman, she has to be tolerant and capable of domesticating and humanizing the uncultivated Helen. The family would provide for her and supply a bedroom. Lastly, she needs a copious amount of determination, stamina, vigor, and enthusiasm. I have confidence in you that you, Dr. Anagnos, would supply the governess to us that corresponds all these characteristics.


As for the salary, you have agreed for $25 per month. As already mentioned, she would be provides food and shelter during her time here.


Thank you, Dr. Anagnos for providing my daughter, Helen, with a congenial teacher. Once again, thank you.


Sincerely,


Capt. Keller


Captain Keller

Capt.

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